Let Rogers Convention & Visitors Bureau help you plan your next meeting. Whether you're planning for a large or small group, company retreat or association meeting, Rogers CVB offers services tailored just for your Northwest Arkansas meeting. All you have to do is ask for our assistance. We’re glad to help!
SALES AND SERVICES
The Rogers CVB Convention Services/Housing Department offers a one-stop solution for planning your event. With a wide array of offerings, the Rogers CVB provides you with unparalleled solutions for almost any situation. Our goal is to make your event in Rogers the best attended and most flawless so that you and your attendees will want to return to Rogers year after year.
ATTENDANCE BOOSTERS
- Image Library
Photos of Rogers & Northwest Arkansas for your brochures, registration materials and event website - Promotional Copy
- Information about Rogers to insert in your promotional pieces
- Shell Brochure
- Your information on the inside, information about Rogers on the outside
- Pre-Promotes (min. of 500 peak room nights)
- Staff from the Rogers CVB will attend and exhibit at your event before it’s hosted in Rogers
- Media Contacts
- We’ll provide you with a list of local and regional media to contact to promote your event
- Calendar of Community Events
- Know what’s going on in town during your conference
- Mayor’s Welcome Letter
- A letter of welcome from the Rogers mayor for your registration packet
- Press Release Template: The Rogers CVB will write your press release for you
PLANNING ASSISTANCE: RFP PREPARATION
The CVB will obtain information on all aspects of your requirements to submit in one bid packet
HOTEL BIDS & CONTRACT NEGOTIATIONS: The CVB will contact all hotels that are appropriate to bid on your event
SPEAKER BUREAU CONTACTS: Full access to contact lists for keynote speakers and more
TRANSPORTATION PLANNING: The Rogers CVB can contact local and regional transportation providers to assist you in planning shuttles and more
CITY OFFICIAL CONTACTS: We can provide you with contact information on parade routes, police escorts and more
SPOUSE/FAMILY TOUR PLANNING: With several sample tours to choose from, we can help you set up any of your day trips
DURING THE EVENT
Welcome Signs in Storefronts: Your group will feel welcomed when they see their event’s name in area businesses
Welcome Sign at the Airport: Let the Rogers CVB be the first to welcome your attendees to the area at XNA
Welcome Signs at Hotel Front Desks: The Rogers CVB will provide small tent signs for the front desks at your convention hotels
Ribbons for Front Desk Staff: Another great way to feel welcome at the hotel—a ribbon with your event’s name added to employees’ name tag
Additional Items for Purchase
Plastic bags $.25
Name badge holders $.30
Name badge inserts (printed) $.25
Lanyards $.25
VIP baskets $20.00
City maps $1.00
Mugs $1.00
Posters $2.00
(Subject to availability)
CONVENTION FACILITIES
EMBASSY SUITES NORTHWEST ARKANSAS HOTEL,
SPA & CONVENTION CENTER
Download Brochure
Embassy Suites Northwest Arkansas
Sales Office
Director of Sales: Scott Beal
479-845-3223
scott.beal@jqh.com
HOLIDAY INN HOTEL & SUITES
1801 South 52nd Street
Rogers, AR 72756
Phone: (888) HOLIDAY
The Holiday Inn Hotel & Suites Rogers - Bentonville near the Wal-Mart Headquarters welcomes both business and leisure travelers to its Rogers, AR location.
HOUSING SERVICES
Some groups using more than one hotel require a centralized source to manage housing reservations. Rogers CVB can help. Housing services gives your registrants an environment for gathering, processing and giving out information at your meeting. If your group meets the room night criteria established by the Rogers CVB, then our free housing service is an efficient way to process reservations. For more information on our Housing Services contact Rogers Convention & Visitors Bureau about your needs.
REGISTRATION SERVICES
Hospitality Desk During Event: (min. of 500 attendees) Let the Rogers CVB provide your group with city information, maps, directions and restaurant reservations for your event
free on-line housing for groups requiring multiple hotels
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